Politique de confidentialité
Last updated: 1 January 2027
1. Our Commitment
Human Resources Consult attaches particular importance to the confidentiality and security of personal data.
In the course of its human resources consultancy, payroll management and personnel administration activities, as well as the operation of its website, Human Resources Consult processes personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Belgian legislation.
This policy explains what data may be collected, why it is used, to whom it may be disclosed and what rights you have.
2. Who Processes Your Data?
Human Resources Consult
- Contact address: Lenniksebaan 956 bus 01, 1070 Brussel, Belgium
- Email : ferdi@hrconsult.com
- Website: https://www.hrconsult.com/
- Company registration number: BE0668.616.446
Human Resources Consult acts as the data controller for processing activities for which it determines the purposes and means, particularly the management of contact enquiries, job applications and its website.
When providing certain payroll management or personnel administration services to clients, Human Resources Consult may act as a data processor on behalf of the employer concerned. The respective responsibilities are then defined in accordance with the GDPR and applicable agreements.
3. What Data Do We Collect?
Depending on your relationship with Human Resources Consult and the services you use, the following categories of personal data may be processed.
3.1. Contact Forms
- First name and surname;
- Company name;
- Email address;
- Telephone number;
- Message content;
- Any other information voluntarily provided.
3.2. Job Applications and Recruitment
- Identity and contact details;
- Curriculum vitae;
- Cover letter;
- Professional experience and qualifications;
- Availability and contact preferences;
- Other information provided as part of a job application.
We ask that you do not submit sensitive data that is not necessary for assessing your application.
3.3. Employee Information Forms and Personnel Administration
In connection with personnel and payroll management, the data processed may include:
- First name, surname and contact details;
- Date and place of birth;
- Belgian National Register number, where its processing is legally permitted and necessary;
- Employment contract information;
- Employment start and end dates;
- Working arrangements and schedules;
- Salary information and benefits;
- Necessary tax and social security information;
- Family circumstances and dependants, insofar as required to meet social security and tax obligations;
- Bank details, where necessary for the provision of services.
Certain information may be particularly sensitive. Its processing is restricted to situations supported by an appropriate legal basis and subject to suitable safeguards.
3.4. Technical Data
When you visit the website, certain technical data may be processed, including:
- IP address;
- Date and time of connection;
- Pages visited;
- Browser and device information;
- Technical logs necessary for website security and operation.
4. Why Do We Use Your Data?
Personal data is processed for the following purposes:
Responding to Contact Enquiries
Handling questions, requests for information and service enquiries addressed to Human Resources Consult.
Managing Job Applications
Receiving applications, assessing candidates’ suitability for available positions and communicating with applicants.
Providing Our HR and Payroll Services
Carrying out payroll management, personnel administration and the monitoring of social security obligations as part of the services entrusted to us.
Complying with Legal Obligations
Meeting applicable legal, regulatory, social security, tax and accounting obligations.
Ensuring Website Security
Preventing unauthorised access, detecting technical incidents and protecting IT systems.
Improving Our Services
Improving the operation and usability of the website while complying with the rules applicable to cookies and other tracking technologies.
5. What Are the Legal Bases for Processing?
Depending on the purpose, processing is based on one or more of the legal grounds provided for under the GDPR:
Performance of a contract or pre-contractual measures: handling service enquiries and job applications where this legal basis applies.
Legal obligation: compliance with social security, tax, accounting or regulatory obligations.
Legitimate interests: managing professional communications, IT security and protecting business activities, subject to the rights of the individuals concerned.
Consent: specific processing activities requiring prior agreement, including certain non-essential cookies.
For special categories of personal data and regulated identification numbers, the applicable additional legal requirements are observed.
6. Who Can Access Your Data?
Access to personal data is restricted to individuals and service providers who need it to perform their duties or assignments.
Depending on the circumstances, data may be accessible to:
- Authorised employees of Human Resources Consult;
- Client employers, where processing is carried out on their behalf;
- IT and hosting providers involved in operating the website and services;
- Professional service providers necessary for carrying out the assigned services;
- Public bodies or competent authorities where required by law.
Service providers acting as data processors are subject to the applicable contractual data protection obligations.
Human Resources Consult does not sell personal data collected through its website.
7. How Long Do We Retain Your Data?
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, subject to statutory retention obligations.
Retention periods are determined according to the category of data:
- Contact enquiries: 1 year.
- Unsuccessful job applications: 1 year.
- Client records and payroll data: in accordance with applicable legal and contractual obligations.
- Technical data and security logs: 1 year.
- Cookies: according to their purpose and respective lifespan.
At the end of the applicable retention periods, data is deleted, anonymised or archived where required by law.
8. Security and Confidentiality
Human Resources Consult implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, disclosure or accidental destruction.
These measures are tailored to the nature of the data processed, the identified risks and applicable legal obligations.
Access to employee information and payroll data must be subject to enhanced protection due to its confidential nature
9. Cookies and Similar Technologies
The website may use cookies and similar technologies to ensure its proper operation.
Strictly necessary cookies may contribute to:
- The technical operation of the website;
- The security of forms;
- Remembering the selected language;
- Managing sessions and essential preferences.
Non-essential cookies, including those used for audience measurement or advertising purposes, may only be used in accordance with the applicable information and consent requirements.
Information to be completed following technical verification:
- List of cookies actually used;
- Providers concerned;
- Purpose of each cookie;
- Retention period;
- Options for refusing or withdrawing consent.
Where cookies requiring consent are used, a mechanism must be provided allowing visitors to accept, refuse and change their preferences.
10. Transfers of Data Outside the European Economic Area
Depending on their organisation and the services used, certain technical service providers may process personal data or make it accessible outside the European Economic Area.
Where such transfers take place, Human Resources Consult ensures that they are based on an appropriate legal mechanism and, where necessary, additional safeguards.
The service providers concerned and the applicable safeguards must be verified against the actual configuration of the services used.
11. What Are Your Rights?
Subject to the conditions laid down in the GDPR, you have the following rights:
- The right of access to your personal data;
- The right to rectification of inaccurate data;
- The right to erasure, where the legal conditions are met;
- The right to restriction of processing;
- The right to object to certain processing activities;
- The right to data portability, where applicable;
- The right to withdraw your consent at any time, without affecting the lawfulness of processing carried out before its withdrawal.
To exercise your rights, please contact: ferdi@hrconsult.com
Reasonable verification of your identity may be requested where necessary to protect your data.
Where Human Resources Consult acts as a data processor on behalf of an employer, requests concerning employee data may need to be addressed to the relevant data controller.
12. Complaints to the Supervisory Authority
If you believe that your personal data is not being processed in accordance with the applicable regulations, you may lodge a complaint with:
Belgian Data Protection Authority (DPA)
Rue de la Presse 35, 1000 Brussels, Belgium
Website: https://www.dataprotectionauthority.be/
We also invite you to contact us first so that we can seek a solution to your concerns.
13. External Links and Services
The website may provide links to external services, including Belgian social security platforms and professional tools.
These platforms have their own terms of use and privacy policies.
We recommend reviewing this information before providing personal data to these services.
14. Updates to This Policy
This Privacy Policy may be amended to reflect changes in our activities, technical tools or applicable regulations.
The date of the latest update is shown at the top of this document.
For any questions concerning this policy or the processing of your personal data, please contact ferdi@hrconsult.com.
